From enquiry to paid, without the paperwork.

Here is a real day for a two-van plumbing firm, then how to get your own business set up in fifteen minutes.

Start your 14-day free trialBook a demo

One job, start to paid,
before your second cuppa.

Scroll through a real Tuesday for a two-van plumbing firm. Nobody re-typed anything, and nobody chased anybody.

  1. An enquiry lands

    Someone fills in the form on your website. Cuppaflow replies in your name within seconds and adds them to your enquiries board.

  2. Quote sent from your phone

    Pick services from your price list, add an optional extra, and send a branded quote by email and text.

  3. Accepted, signed and deposit paid

    The customer ticks the extra they want, signs with their name and pays a deposit by card. You get a notification.

  4. Booked into the calendar

    The job is created from the quote. Drag it onto Thursday and Dan sees it in his app with the address and access notes.

  5. "On my way" text

    Dan taps one button. The customer gets a text so they know when to expect him.

  6. Job done on site

    Before and after photos, checklist ticked, customer signs off. It works even with no signal.

  7. Invoice sent automatically

    Branded invoice with the deposit already taken off, and a pay-by-card link.

  8. Paid

    £340 lands in your Stripe account. A Google review request goes out tomorrow morning.

Getting started

Set up in four steps.

No installation and no training days. Most firms send their first quote on day one.

  1. Create your account

    Pick your trade and we load typical services and prices you can edit.

  2. Add your brand

    Upload your logo and choose your colour. Every document matches from then on.

  3. Connect Stripe and Brevo

    Paste two keys to take card payments and send email and texts from your own address.

  4. Invite your team

    Field staff install the app on their phones and see only their own jobs.

Switching over

Moving from paper, spreadsheets or another app?

Bring your customer list with you. Upload a spreadsheet and Cuppaflow matches the columns, checks postcodes and skips duplicates.

  • Export from your current system or spreadsheet as CSV
  • Upload it in Customers, then Import
  • Check the columns, click Import, done
  • Run both side by side during your free trial
customers.csvReady
Name → First and last name✓
Mobile → Phone✓
Post Code → Postcode✓
412 added, 9 duplicates skipped

Put the kettle on. We'll do the paperwork.

Set up in fifteen minutes, send your first branded quote today.

Start your 14-day free trialSee pricing